Include Key Skills on your Resume to Beat Applicant Tracking Systems

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27
Jun 2017

The Key Skills/Core Competencies section is generally the second major section of the resume, placed right after your header – containing your name, email, phone number, and relevant social media links – and your professional profile. In Resume Yeti’s Anatomy of a Perfect Resume, we liken the Professional Profile and Key Skills sections to an “elevator pitch.” In other words, it’s a lightning fast way to create a portrait of your strengths. In a more technical sense, this section is also a way to clearly include keywords that will rank you higher in Applicant Tracking Systems (ATS).

You can read more about ATS here, but in short, the ATS is the first step of the hiring manager’s resume screening process. If the company uses an ATS in the hiring process, then before a person ever looks at your resume, it will be fed through the system in order to select only the applicants that are a “match” for the job description. The ATS only selects resumes that contain specific keywords that are relevant to the position. So, it is crucial to make sure that your resume contains the correct keywords to be selected out of the first screening pool and move on to the next step in the application process, during which a person would evaluate your resume.

You inevitably include many keywords throughout your resume, in your job titles and the descriptions of your responsibilities. However, the Key Skills section is a place where you can take the opportunity to showcase your relevant skills all in one place. Some people recommend not including this section, but there is no reason why you shouldn’t. The benefits of listing your skills far outweigh any disadvantages to including them. Here are some of Resume Yeti’s Pro Tips on the advantages of including a Key Skills/Core Competencies section on your resume, and how to do it right.

Pro Tip:  Including a Key Skills section will help you rank higher in an applicant tracking system (ATS)

As previously mentioned, an ATS is often the first step in screening applications for an open position. If your resume does not include enough content that matches the filters the hiring manager has set in the ATS, your resume will not be selected to move on to the next step in the process.

The use of Applicant Tracking Systems is on the rise. An article on Recruiting Daily states that an estimated 75% of big companies use an ATS. And with developments in the technology, it’s becoming much easier and more affordable for small companies to use the programs, too.  Advertisements for Applicant Tracking Systems boast that for employers, the use of an ATS is cost effective and saves extensive amounts of time in the hiring process. Since most companies are using these programs, it is likely your resume will need to be ATS friendly. Therefore, it’s best to prepare your resume so that if it is screened electronically, you’ll have enough matching keywords to move on.

Pro Tip: Your Key Skills should mirror the job descriptions that interest you

So now you know why you need to include a Key Skills/Core Competencies section on your resume, the next logical question is how to do it. The best possible way that you can prepare your resume for an Applicant Tracking System is to be sure that it includes many of the same keywords as the jobs you’re applying for. Hiring managers will often pull keywords from the job description itself to plug into the ATS filters. It’s a good idea for your Key Skills section to mirror the job description.

Apart from those listed in the job description, you can include additional Key Skills that are relevant to the industry of the job you’re applying for. Browse similar job postings, and take note of the desired skill requirements that are being solicited.

We at Resume Yeti make this task even easier for you by providing a Resume Keyword index. In this Index, you’ll find categorized lists of the most common keywords for over 150 different professions. In addition to your own research, including some keywords from this index may help your resume to rank higher in the ATS, and hopefully get your resume in front of human eyes!

Pro Tip: Include a maximum of 20 Key Skills in this section

Once you realize the importance of trying to match your resume to the ATS filters, it’s easy to get carried away and want to include everything you find, to be sure that your resume passes the first screening. But you also have to remember that once your resume does make it past the electronic portion of the process, the same document has to pass a human screening, too. Listing 3 pages of Key Skills might make you appealing to a computer program, but it’s likely to deter human interest in your resume. Thus, you’ll need to strike a balance between optimizing your resume’s keywords for the ATS and optimizing your resume’s other content (like Professional Experience, Education, Noteworthy, Accomplishments, etc.) and aesthetic. We recommend making an extensive initial list of keywords and selecting your top 20 for inclusion in your Key Skills section. Most Key Skills sections will consist of 2 or 3 columns instead of one long list to save space, so you’ll want to make sure these columns are balanced out as well.

 

Image source: #WOCinTechChat

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How to Write your Resume if you have little or no Professional Experience

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07
Jun 2017

Summer is heating up. For many of this year’s college graduates, the festivities are dying down, and the need to find a job is becoming more pressing. Yet many recent grads or those who have taken career breaks find themselves in a conundrum when they begin their job search: how to write an outstanding resume if they have little or no professional experience. Embarking on a job hunt is never easy, but it can seem even more daunting if you feel you haven’t had the professional experiences that hiring managers look for when screening job applications. Fear not, however, because there IS a way to frame your unique experiences and skills so that they translate in to valid, valuable bullet points on your resume. With a little research, some personal reflection, and determination, you can write your resume and begin applying to jobs within a few hours of reading this post.

1) Do your research

Decide which industries you would be interested in working in. Once you’ve picked two or three, use sites like monster.com, indeed.com, and idealist.org to peruse some job postings for entry-level positions in your chosen fields. In each posting, there should be a list of qualities and qualifications that hiring managers desire in potential entry level job candidates. Make a list of these traits and skills.

Once you have a good list with quite a few skills and traits, examine any that repeat. If you begin to notice patterns across job postings from various companies, you can get a general sense of what is expected of an entry level worker in that field. For example, if you were researching desired traits for jobs in sales, you might see that customer service, persuasion, negotiation, and diligence are among dozens of skills that are emphasized when working in that field, according to TheBalance.com. Now, analyze your findings. Do you possess any of the qualities that recur across job postings? Circle all that are relevant to you.

2) Do some personal reflection

Once you’ve got a sense of what hiring managers are looking for, you can begin to reflect on your own experiences to discover if any work you’ve done over the years would demonstrate your suitability for a position in your chosen field. The trick here is to stop limiting your interpretation of “professional experience” to solely conventional long-term jobs, which you may not have had yet. Professional experience can be anything you have done that utilized or developed your skills. Perhaps you were a TA in college or you volunteered at the writing center or as a tutor. Maybe you gave tours to prospective students or were assigned to have a visiting student shadow you one day. Maybe you worked at the library.

For recent college grads, work experience doesn’t necessarily have to be confined to your college, either. You may have worked on a catering team at a wedding, or helped take care of your neighbors’ children. A family friend may have asked you to help with a home improvement project or help fix a car one summer. Even hobby activities can be considered experiences that demonstrate your value as a worker.

It may make it easier to reflect on these experiences if you think of times when you collaborated with others to achieve some sort of end. What projects have you completed? What volunteer work have you done? Now reexamine the list of desired qualities in your industry. Focus on the ones you circled, those you possess. Try to think of how you acquired, developed, or utilized these skills throughout your past work, volunteer, or other project experiences. These experiences will be the bullet points in the Professional Experience section on your resume. For help formatting this section and others on your resume, see Resume Yeti’s “Anatomy of a Perfect Resume” Pro Tips.

3) Make your resume look the part

Since you are searching for employment with few “conventional” job experiences, it is of paramount importance that your resume be as close to perfect as possible. In an article about the most important resume characteristics for an applicant with no experience, Business Insider states that the number one way to make a resume stand out is that, “The layout is clean and easy to read.” Your resume should contain no spelling or grammar errors, no formatting inconsistencies, and it should have a clean, polished design. In order for hiring managers to take your resume seriously, it needs to be visually as good as or better in caliber than those of applicants competing for the same positions. First impressions are key!

 

Once you get over the initial anxiety of feeling like you have no work experience, you’ll be able to crank out your resume and start applying to jobs immediately thereafter. And remember, the employee profiles that hiring managers post in job listings are only desired qualities; they are usually not hard line requirements for every applicant. Show hiring managers that despite not having had conventional work experience, you have had valuable learning experiences in the past, and you are ready to put your skill set into action.

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5 Phrases that will kill your Resume (And how to replace them)

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15
May 2017

Employers are often shocked at how many job applicants include outdated language on their resume, regardless of their age or level of career experience. In today’s hyper-competitive job market, you cannot allow employers’ first impression of you to be shaped by archaic words, writing styles, or catchphrases. Luckily, these buzzwords are easy to spot, if you know what to look for. What follows is a list of ResumeYeti’s Top 5 outdated resume phrases, with our Pro Tips on how to replace them if they appear on yours.

1) Personal Pronouns

Using the pronouns “I,” “my,” “me,” etc. comes off as overly informal and thus, unprofessional. Employers automatically assume that everything on your resume is related to you and your experience. Think about the lessons you learned early on about writing academic or scientific essays. The most authoritative voice is the one that remains objective. The same goes for resume language.

Pro Tip: Find ways to express your career experiences without pronouns. The phrase “My responsibilities included training my interns to use the digital asset manager,” could be reworked to be, “Trained a group of 5 interns to use Portfolio Digital Asset Manager.” The new sentence is preferred because it is direct and objective, and it also quantifies an element of your job (resume readers love this), AND it specifies a computer program/system you are skilled in using.

2) Address

You should not include your full address in the “contact” section of your resume. In the past, the address was typically included as a formal gesture, but today, your personal address is seen as unnecessary information that visually clutters the top of your resume.

Pro Tip: DO include your phone number and email address. You should use dashes, periods, or parentheses (for the area code) to format your phone number. When you list your e-mail, be sure to use a professional address with your name, rather than a silly account that does not identify you.

3) Exceedingly formal or wordy language

The flip side of making your resume seem too informal by using personal pronouns would be making your resume seem so extraneously proper that it comes off as silly. Some examples of this language are phrases like “responsible for,” “duties included,” “oversight of,” and “references available upon request.” Apart from taking up precious space on your resume document, these phrases complicate the details that you are trying to convey to employers. Today, advertisers are lucky if they catch our attention for 5 whole seconds before a YouTube video plays. If your resume language is complicated and verbose, you can count on it being buried in the pile and overshadowed by other applicants.

Pro Tip: Be direct and concise. If you’ve gotten to a point where you’re stuck and you don’t know where to start, have a friend look it over. Instruct them to edit every sentence as if each one had a word limit. Every character counts. Try to pare down your language so that only the most crucial points remain. Think of it this way: for every overly wordy phrase you remove, you can use a bit of the extra space to specify or quantify a detail of your experience (thus improving your resume).

4) Vague Expressions

What do you think of when you hear the phrases, “out-of-the-box,” “dynamic,” “win-win,” or “team player?” Having a hard time envisioning something meaningful? Employers reading your resume will have a hard time, too.  Clichéd phrases like these are vague. They emit a gimmicky, sales pitch-y tone, and should be left off your resume.

Pro Tip: If you do spot these phrases on your resume, zoom in on the context in which you used them. What exactly is it that you are trying to express about yourself? If you describe yourself as an “out-of-the-box, dynamic team player,” try to imagine a time when your innovative ideas or actions were successful in a team setting. Did the success occur because you were resourceful? Enterprising? Efficient? Assertive? Isolate the clichés and either eliminate them or find a more expressive way to convey what you mean.

5) Everyday, general skills

It is assumed that most adults in the U.S. know how to use Microsoft Word. You do not need to assure employers (and waste space on your resume) of your proficiency in this common program. Other “skills” that are frequently listed on resumes are problem solving and being detail oriented.

Pro Tip: These are qualities that are essential not only to being an employee, but also to just being a human. Life is problem solving. If you pay attention to details, you’re more likely to get what you want or avoid situations where precautions were in the fine print. You’ll need to show, rather than tell, your future employer that you possess these qualities. To begin with, show your employer how detail oriented you are by spell checking your resume and cover letter. Go the extra mile by handing in your gorgeously designed ResumeYeti resume, complete with matching letterhead for your cover letter, and business cards to make a great first impression.

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